Privacy Statement

"The 1st Japan EU Symposium on the "New Generation Network" and the "Future of the Internet"

1. Online invitation/registration relating to the meeting "The 1st Japan EU Symposium on the "New Generation Network" and the "Future of the Internet"

This web page offers you an online electronic registration for the above mentioned meeting. While registering your personal data will be collected and further processed for the purposes detailed hereafter under point 2. The relevant processing operations thereof and the meeting are under the responsibility of Per Axel Blixt, Head of the Unit "New Infrastructure Paradigms and Experimental Facilities", "Emerging Technologies and Infrastructures ", "Information Society and Media Directorate-General", acting as the Controller.
As this online service collects and further processes personal data, Regulation (EC) 45/2001, of the European Parliament and of the Council of 18 December 2000 on the protection of individuals with regard to the processing of personal data by the Community institutions and bodies and on the free movement of such data, is applicable.

2. What personal information do we collect, for what purpose and through which technical means?

Identification Data
The personal data collected and further processed are:

• data necessary for the organisation and management of the meeting, such as Gender (needed for the right title)/name/surname/profession/ postal & e-mail addresses/ phone number/fax number...

The purpose of the processing of personal data performed in the context of the meeting is the management/organisation of the meeting, including management of: lists for contacts, invitations, participants, reports, distribution of reports, slides from speeches, feedback on reports, meeting follow-up, follow-up meetings, follow-up actions, information sharing, and publication on CORDIS website (www.cordis.lu)].
The processing operations on personal data linked to the organisation and management of this meeting is necessary for the management and functioning of the Commission, as mandated by the treaties, and more specifically articles 5, 7 and 211 - 219 of the EC Treaty.

3. Who has access to your information and to whom is it disclosed?

• Some of your personal data (name, affiliation, email address) will be published on the web. If you do not agree with this publication of your personal data, please opt-out where required or inform the data controller by using the Contact Information below and by explicitly specifying your request.

In order to keep the network of the participants operational a contact list of participants is shared between attendees.
The report including the presence list is shared between participants and distributed to all organisations represented in the meeting.
As reports of these kind of official meetings are Commission documents, they fall under the scope of the Regulation (EC) 1049/2001 of the European Parliament and of the Council of 30 May 2001 regarding public access to European Parliament, Council and Commission documents.
No personal data is transmitted to parties, which are outside the recipients and the legal framework mentioned.

4. How do we protect and safeguard your information?

The collected personal data and all information related to the above mentioned meeting are stored on the servers of DG Information Society and Media, the operations of which abide by the Commission's security decisions and provisions established by the Directorate of Security for this kind of servers and services.
The collected personal data and all information related to the above mentioned meeting is stored on a computer of the external contractor, acting as processor, who has to guarantee the data protection and confidentiality required by the Regulation (EC) 45/2001.

5. How can you verify, modify or delete your information?

In case you want to verify which personal data is stored on your behalf by the responsible controller, have it modified respectively corrected or deleted, please contact the Controller by using the Contact Information below and by explicitly specifying your request.
Special attention is drawn to the consequences of a request for deletion, in which case any trace to be able to contact you will be lost.

6. How long do we keep your data?

Your personal data will be part of a list of contact details shared internally amongst the staff of Directorate-General Information Society & Media for the purpose of contacting you in the future in the context of the Directorate-General's activities. If you do not agree with this, please contact the Controller by using the Contact Information below and by explicitly specifying your request.

7. Contact Information

In case you wish to verify which personal data is stored on your behalf by the responsible controller, have it modified, corrected, or deleted, or if you have questions regarding the organisation of the meeting, or concerning any information processed in the context of the meeting, or on your rights, feel free to contact the support team, operating under the responsibility of the Controller, using the following contact information:
European Commission
Information Society and Media Directorate General
Emerging Technologies and Infrastructures
New Infrastructure Paradigms and Experimental Facilities
Dr  Max Lemke
Office BU25 5/011
Rue de la Loi 200
1049 Brussels - Belgium
Telephone (+32-2)2991111 direct line: (+32-2)2991575 fax: (+32-2)2968365

8. Recourse

Complaints, in case of conflict, can be addressed to the European Data Protection Supervisor.